User Privacy Policy

User Privacy Policy

This User Privacy Policy governs the use of the Airvionics DMS application (“the App”) and describes how user information is collected, stored, and used within the context of the App. By utilizing the App, you acknowledge and agree to the terms outlined in this policy.

1. Collection of Information

The App collects and utilizes the following user information:
Employee ID: The employee ID provided by your organization is used as a unique identifier within the App.

Date of Birth: For single tenant installations of clients, the Airvionics DMS App may include the Date of Birth as available in the organizational records for each employee. This information is collected for additional security measures within the specific client's installation in the authentication form and is not collected by Airvionics for its own use..

Email Address: The email address associated with your employee ID is used for communication purposes and account verification.

Additional Information: For single tenant installation of clients, the Airvionics DMS App may collect additional user information as specified by the client during the single-tenant installation. This may include optional personal information such as contact number, address, and position, which are stored in the single-tenant installation.

It is important to note that this information is collected within the client's specific installation and is not collected by Airvionics for its own use. Please note that this information is not accessible or retrievable by Airvionics as it is encrypted for enhanced security.

2. Use of Information

The collected information is used solely for organizational purposes within the context of the App and/or the single-tenant installation made for specific clients. Airvionics does not share this information with any third parties or use it for any purposes outside the scope of the App or the client's installation.

3. Data Security

We take data security seriously and have implemented measures to protect your information. The employee ID and other user data are encrypted to ensure confidentiality and prevent unauthorized access.

4. Data Usage and Tracking

The App logs and records user activities, including login activity, document acknowledgments, and access activities. This data is used for generating audit reports to facilitate industry compliance and adherence to organizational rules, processes, and procedures. It is important to note that the data collected is used for these specific purposes only and is not shared or used for any other purposes.

5. Data Retention

We retain user data for as long as necessary to fulfill the purposes outlined in this privacy policy. Once the data is no longer needed, it is securely deleted.

6. Consent and Rights

By using the App, you provide consent for the collection and use of your information as described in this privacy policy. You have the right to access, update, and request the deletion of your personal information by contacting us through the designated support channels.

7. Changes to the Privacy Policy

We reserve the right to modify or update this privacy policy at any time. Any changes will be communicated through the App or via other appropriate means. Continued use of the App after any modifications indicates your acceptance of the updated privacy policy.

If you have any questions or concerns regarding this privacy policy or the handling of your information, please contact us through the designated support channels provided for the installation.